For Students Called to Active Military Duty
This is to provide basic information to students who pay fees for a term and are subsequently called to active duty after classes start (excluding enlistments).
- Make an appointment with your advisor.
- Notify your instructors in writing. Provide reasonable notice - don't wait until the last minute.
- Contact the VA Certifying Official:
Office of the University Registrar - University of Kansas
1450 Jayhawk Blvd. - Room 121 Strong Hall
Lawrence KS 66045-7535
You need to bring or send:
- A copy of your military orders when they have been served
- Forwarding address(es)
- Name, address and phone number of a contact or your representative
- Your name as it is on the KU records
- KU ID number
- A completed Active Military Duty Request to Withdraw Form.
Money & fees:
A 100% adjustment in tuition and fee will be made for withdrawn classes. Partial refunds will be given when it is appropriate to award credit for some classes and not others. The Office of the University Registrar will contact offices (if requested) to arrange refunds for optional fees (e.g., bus pass, career planning service, etc.)
Note: Refunds will not be immediately available. Refund checks will be sent to your forwarding address or that of your designated contact or representative.
The cancelation deadlines for your school will be used to determine whether the courses are canceled or a "W" is recorded on your transcript. These dates can be found in the Academic Calendar.
There will be no record of the reason for your cancelation or withdrawal. You will be able to document the date of your service via military records.
Grading/Incompletes: These decisions are made by the faculty on the basis of the work done-to-date and the rules governing the course. At your request, we will ask the Academic Achievement and Access Department to notify your instructors of your military status and that you will be contacting them by phone or e-mail about the possibility of a grade or an incomplete in the course.
Student Housing will be contacted and informed of your intent to exit the University. Depending on individual circumstances, it is possible to arrange for a delayed check-out from your residence hall.
Financial Aid and Scholarships will be informed of your student status and will make adjustments according to their guidelines.
The Office of the University Registrar will make other contacts as requested on the Active Military Duty Request to Withdraw Form to assist in a quick exit from KU.
Contact the VA Certifying Official when you are ready to return to KU. They will assist you with the readmission process in any way they can.