KU Vietnam MemorialFor Students Called to Active Military Duty

This is to provide basic information to students who pay fees for a term and are subsequently called to active duty after classes start (excluding enlistments).

Contact the VA Office:

Office of the University Registrar - University of Kansas 
1450 Jayhawk Blvd. - Room 121 Strong Hall 
Lawrence KS 66045-7535 
(785) 864-4423

You need to bring or send:

A copy of your military orders when they have been served 
Forwarding Address(es) 
Name, address and phone number of a contact or your representative 
Your name as it is on the KU records 
KU ID number 
You will need to fill out an Active Military Duty Request to Withdraw Form.

Money & fees:

A 100% adjustment in tuition and fee will be made for withdrawn classes. Partial refunds will be given when it is appropriate to award credit for some classes and not others. The Office of the University Registrar will contact offices (if requested) to arrange refunds for optional fees (e.g., bus pass, career planning service, etc.)

Note: Refunds will not be immediately available. Refund checks will be sent to your forwarding address or that of your designated contact or representative.


The cancellation deadlines for your school will be used to determine whether the courses are cancelled or a W is recorded on your transcript. These dates can be found in the Academic Calendar.

There will be no record of the reason for your cancellation or withdrawal. You will be able to document the date of your service via military records.

Grading/Incompletes: These decisions are made by the faculty on the basis of the work done-to-date and the rules governing the course. At your request, we will ask the Academic Achievement and Access Department to notify your instructors of your military status and that you will be contacting them by phone or e-mail about the possibility of a grade or an incomplete in the course.


Student Housing will be contacted and informed of your intent to exit the University. Depending on individual circumstances, it is possible to arrange for a delayed check-out from your residence hall.

Financial Aid:

Financial Aid and Scholarships will be informed of your student status and will make adjustments according to their guidelines.

Other issues:

The Office of the University Registrar will make other contacts as requested on the Active Military Duty request to Withdraw form to assist in a quick exit from KU.


Contact the VA Office when you are ready to return to KU. We will assist you with the readmission process in any way we can. 

More Information

Links & Resources

Frequently Asked Questions

Office of the University Registrar

Visit us in the KU Visitor Center or Room 121 Strong Hall.


One of 34 U.S. public institutions in the prestigious Association of American Universities
26 prestigious Rhodes Scholars — more than all other Kansas colleges combined
Nearly $290 million in financial aid annually
1 of 9 public universities with outstanding study abroad programs.
—U.S. News & World Report
46 nationally ranked graduate programs.
—U.S. News & World Report
Top 50 nationwide for size of library collection.
$260.5 million in externally funded research expenditures
23rd nationwide for service to veterans —"Best for Vets," Military Times