Using VA Benefits
Have you applied for eligibility (applied for VA benefits) through the VA? Apply through Vets.gov. (If you are applying for transfer of benefits for the Post 9/11 GI Bill, use form 22-1999e). Once you have, the VA will mail you a Certificate of Eligibility (COE), Notice of Basic Eligibility (NOBE) or Award Letter (this comes 4-10 weeks after you complete your application).
If you have questions, stop by 345 Summerfield Hall or contact us at 785-864-2458 or email@example.com. You may also contact the Office of the University Registrar in Room 121 Strong Hall, firstname.lastname@example.org, or 785-864-4423.
You will need to do VA benefits paperwork every semester (see continuing student info below for your second semester and beyond). For your first semester, following items need to be completed:
- Visit the Use VA Educational Benefits page and complete the "New Request" form. You can do this as soon as you have a KU ID. We highly recommend completing this before Orientation.
- If transferring benefits from another university, you'll indicate that in the "New Request" form and we'll complete the benefits transfer process for you
- Any required paperwork for in-state tuition based on Armed Forces Residency or (only for Students using Chapter 33 Post-9/11 GI Bill at the 100% level who live in Missouri) the Yellow Ribbon Application.
- (Optional form): For Ch. 33 Post-9/11 GI Bill users receiving additional financial aid/scholarships, complete the VA Educational Benefits - Early Release of Funds. You will also need to upload a copy of your COE the VA mailed you on the funds e-form.
- (Optional form): If a student would like a third party to access his/her account (i.e. a parent), that student must delegate access. Delegates can be authorized to pay bills, check the status of VA benefits, etc.
If you have not been enrolled for at least one fall or spring semester, you need to complete a "New Request" form on the Use VA Educational Benefits page. If you're changing benefits, please also submit a "New Request" form.
Students who have been continuously enrolled need to submit the following each semester you're using VA benefits:
- Visit the Use VA Educational Benefits page and "Continued Request" form.
- During the process, you will receive an email to forward to your advisor for him/her to complete a VA Progress to Degree form. Monitor your KU emails.
- If you are receiving additional financial aid, (e.g. Pell Grants, scholarships), also complete the (optional) VA Educational Benefits - Early Release of Funds form to receive your additional financial aid sooner.
- ONLY for Ch. 33 Post-9/11 GI Bill users receiving additional financial aid/scholarships: VA Educational Benefits - Early Release of Funds.
- ONLY for students using Chapter 33 Post-9/11 GI Bill at the 100% level who live in Missouri: Yellow Ribbon Application.
Have the VA Certifying Official at the school where you are seeking a degree send the KU VA certifying official a "Parent School Letter" so that your enrollment at KU can be certified to the VA.
Guest students also will need to:
- Visit the Use VA Educational Benefits page and complete the appropriate version of the request form.
- Provide any required paperwork for in-state tuition based on Armed Forces Residency or (only for Students using Chapter 33 Post-9/11 GI Bill at the 100% level who live in Missouri) the Yellow Ribbon Application.
All students who receive VA benefits (except for Chapter 31 benefit recipients) are eligible to automatically have a deferment for tuition and campus fees placed on their accounts. In order for a deferment to be placed on your account you must complete all required VA benefits request paperwork every semester. The VA Certifying Official will then certify your enrollment to the VA and apply the deferment to your account. This deferment will allow your tuition and required fees to be deferred until the end of the semester.
The deferment payment schedule is listed below:
|Spring Semester||May 15|
|Summer Semester||August 15|
|Fall Semester||December 15|
*You are under no obligation to use the deferment and you may pay your tuition and required fees in full at any time.
The tuition and required fees deferment is a privilege not a right. Please note the following information:
- You agree to pay the full tuition & required fees by the tuition due date established by the University.
- You have been approved for a deferment of tuition and required fees. If you change your schedule or if your enrollment status changes, it may require reassessment of tuition and campus fees. Notify us of these, changes as soon as possible, so that we may send the adjustment to the VA. Any schedule changes require a new Enrollment Certification Worksheet (Undergraduate | Graduate).
- You must pay in person at the cashier's office no later than 4 p.m. on the due date of each installment or online on the KU Student Account Service's Website.
- You must notify the Office of the Registrar (121 Strong Hall, 785-864-4423, email@example.com) if your VA benefit check does not arrive by November 6 (Fall Semester) or April 6 (Spring Semester).
The consequences of NOT paying on time are:
- Holds will be placed on future enrollment and transcript requests.
- Loss of the installment payment privilege for all future terms.
The Veterans Administration requires schools to deduct institutional aid and grants that are designated solely for tuition and fees when certifying your enrollment for the semester.
Financial aid awards to be deducted before reporting your tuition to the VA include the following:
- KU Tuition Grant
- Federal or State Tuition Assistance
- KU Excellence
- Any other types of restricted aid designated for tuition and required fees only
Please note this list is not all inclusive. You may contact a VA Certifying Official at 785-864-4423 for further information.
Unrestricted financial aid funds are not deducted from tuition reported to the VA and include, but are not limited to, the following:
- PELL Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- KU Grant
- FAS Scholarship
- Work Study
- Stafford, Perkins and Parent PLUS Loans